The checklist below is a planning aid for venue and event teams. The exact services, security decisions, carrier commitments, acceptance criteria, and operating responsibilities still need to be confirmed for the specific event.
1. Describe the event before describing the network
Start with the schedule, spaces, audience profile, production model, teams, promoters, vendors, and temporary users. Include load-in, rehearsal, event, strike, and any period when services must remain available.
This context helps distinguish a long-lived venue service from a temporary event request and exposes timing conflicts before they become technical emergencies.
- Name the event owner and each technical coordination point.
- Record service start and end times, not only the public event time.
- Identify workflows whose failure would stop entry, transactions, production, safety, or venue operations.
2. Convert requests into bounded services
For every requested wired port, wireless service, public address, internet path, or remote connection, document who uses it, where, for how long, and what it must reach. Avoid treating phrases such as dedicated internet or production access as complete requirements.
- Location, device and user profile, bandwidth expectation, and traffic direction
- Addressing, authentication, segmentation, firewall, DNS, and remote-support needs
- Carrier, cloud, broadcast, ticketing, POS, security, or other external dependencies
- Named approver and the test that will show the service is ready
3. Confirm dependencies and decision boundaries
A venue team may coordinate a request without controlling every dependency. Record circuit delivery, demarcation, credentials, equipment, licensing, cloud configuration, vendor support, and access approvals separately so each item has an owner and due date.
When a requirement remains uncertain, preserve it as an explicit exception. An honest exception list is more useful than a readiness status that hides unresolved work.
4. Validate the workflow and prepare support
Test representative workflows from the locations and networks that will be used. Confirm both expected access and expected denial, observe relevant monitoring, and record the result with enough detail for another operator to understand it.
Close with an event support view: contacts, escalation order, service boundaries, monitoring, known exceptions, permitted changes, and the point when temporary access should be removed.